Last updated: June 25,2026
This Privacy Policy explains how Austin Data User Group (“Company,” “Organizer,” “we,” “us,” or “our”) collects, uses, discloses, and protects personal information when you visit our event website, register for an event, attend an event, or otherwise interact with our services. This policy should be posted anywhere attendee data is collected, including event pages, registration forms, and event apps.
The information collected may include:
Contact details such as your name, email address, phone number, company name, and job title.
Registration and attendance details, such as the selected event, dietary or accessibility requests, check-in status, session selections, and communication preferences.
Payment and billing information for tickets, sponsorships, or other paid items is typically processed through a third-party payment processor rather than stored directly by the organizer.
Technical data such as IP address, browser type, device information, cookies, and analytics data collected through the website.
Media such as photographs, video, livestream footage, or recordings taken during in-person or virtual events.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Information may be collected directly when you fill out forms, register for events, subscribe to updates, contact the organizer, or participate in surveys, chats, or event sessions. Information may also be collected automatically through cookies, analytics tools, and similar technologies when you use the website.
Personal information may be used to:
Process registrations and payments.
Communicate about event logistics, updates, confirmations, reminders, and changes.
Provide attendee support and manage accommodations or special requests.
Operate, improve, and analyze the website and event experience.
Send marketing or future event communications where permitted by law or based on your consent.
Create internal reports related to event planning, attendance, and performance.
Record and promote events through event recaps, websites, social media, or related materials where applicable.
The website may use cookies, pixels, log files, and analytics technologies to understand how visitors use the site, improve performance, and support event marketing efforts. If required by applicable law, cookie consent tools should be used, and visitors should be given choices about non-essential cookies.
Personal information may be shared with:
Event co-organizers, sponsors, venues, or service providers, when necessary, will operate the events.
Technology vendors such as registration systems, CRM platforms, email tools, webinar platforms, analytics providers, and payment processors.
Legal or regulatory authorities, when required by law, legal process, or to protect rights, safety, or property.
Other third parties to whom you have given consent.
If sponsor or exhibitor lead-sharing is part of the event, that practice should be disclosed clearly at the point of collection or badge scan, not buried only in a general policy.
Personal information should be retained only as long as necessary for the purposes described in this policy, including registration management, reporting, legal compliance, dispute resolution, and recordkeeping. Retention periods should reflect actual business and legal needs rather than being left indefinite.
Reasonable administrative, technical, and physical safeguards should be used to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure. No system can be guaranteed fully secure, so the policy should avoid promising absolute security.
If the website, registration platform, or service providers process data outside the attendee’s home country, personal information may be transferred internationally and handled under applicable safeguards required by law. This matters particularly if attendees are in regions covered by GDPR or similar frameworks.
Depending on where a person lives, they may have rights to request access to, correction of, deletion of, restriction of, or objection to the processing of their personal information, and in some cases data portability. Individuals may also have the right to withdraw consent for marketing communications at any time using unsubscribe links or by contacting the organizer.
The event website and related services are not intended for children under the age of 13, or a higher minimum age where required by local law, unless specifically stated otherwise. Personal information from children should not be knowingly collected without appropriate consent where required.
Photos, audio, and video may be captured during events, including livestreams and webinars, and may be used for documentation, promotion, archives, or future marketing.
The website may contain links to third-party websites or platforms, and those third parties may have separate privacy practices. This policy does not govern third-party sites, so users should review those policies independently.
This Privacy Policy may be updated from time to time, and the revised version should be posted with an updated effective or “last updated” date. Material changes should be communicated in an appropriate manner if required by law.
Questions or privacy requests should be directed to:
Austin Data User Group
John Sterrett
1464 E. Whitestone Blvd, Suite 1902
Cedar Park, Texas, USA
ugleaders@austindata.org
304-312-5720
© Procure SQL LLC All Rights Reserved
1464 E. Whitestone Blvd, Suite 1902
Cedar Park, Texas, USA
304-312-5720
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